LondonAhmedabadSharjahbusiness@midocean.tech
Midocean Technologies

ERPNext for construction and project companies

From bill of quantities to project P&L: site material requests, central purchasing, subcontractor billing and project-wise costing in one system.

Book an ERP assessmentSee the modules

Where project margins leak, and how ERPNext controls them

The problemProject costs overrun the budget.
In ERPNextSpending is checked against the BOQ-based project budget as it happens.
The problemMaterial goes missing on site.
In ERPNextMaterial transfer notes and consumption logs show who received what, and what was used.
The problemSubcontractor bills are disputed.
In ERPNextMeasured work is recorded and verified before subcontractor bills are approved.
The problemEquipment breaks down at the wrong time.
In ERPNextMaintenance schedules for cranes and heavy machinery.

ERPNext construction modules we implement

BOQ and estimation

Project budgets, itemized quantities, planned cost, revisions and margin view.

Project management

Tasks, milestones, dependencies, timesheets, project billing and progress tracking.

Site procurement

Material requests from site, central buying, supplier comparison and approvals.

Inventory at site

Site warehouses, transfers, consumption logs, returns, damaged stock and reconciliation.

Subcontractor billing

Work orders, measurement records, retention, advances and payable controls.

Finance and reporting

Project-wise P&L, cash flow, budget variance, tax invoices and dashboards.

What changes for each role

  • Project managerBudget against actual, as it happens.
  • Site engineerMaterial requests from a phone.
  • FinanceProfit and loss for every project.

Controls we set up first

  • Bill of quantities as the budget baseline
  • Material requests from site
  • Subcontractor billing
  • Labour attendance

How a construction rollout runs

Inside our five-phase method, these are the industry-specific steps that decide whether the rollout works.

  1. Project setup

    Define the project structure and load the BOQ.

  2. Site access

    Mobile material requests for site engineers.

  3. Procurement

    Central buying, delivered to each site.

  4. Billing

    Milestone-based invoicing to the client.

Construction clients

  • Maruti Infrastructure
  • Kailash Infrastructure
  • Shiva Darshan Builders
“We were struggling with fragmented systems until Midocean Technologies stepped in. Their ERPNext implementation has revolutionized our project management and financial tracking.”
Mr. Raj Bodar, CEO, Maruti Infrastructure

ERPNext construction questions

Can we handle retention money?

Yes. Payment terms can hold a retention percentage on client or subcontractor invoices and track it in its own ledger.

How does ERPNext track cost against the BOQ?

We set up the bill of quantities as the project budget, so purchases and consumption are checked against it.

Can site engineers request materials from their phones?

Yes. Site staff raise material requests on mobile, and they route to central purchasing for approval.

Can we see profit and loss per project?

Yes. Purchases, consumption, labour and invoices are tagged to the project, so project P&L is always current.

Plan your construction rollout

A senior consultant reviews how your operations run today and recommends a scope, in writing.

Book an ERP assessment